Household Manager / Family Assistant

Job Title:
Household Manager / Family Assistant
Location:
Miami, FL 33143
Employment Type:
Part-Time | 25–30 hours per week with room to grow
Schedule
: Monday through Friday, 5–6 hours per day between 10 AM and 5 PM. Some flexibility is required to accommodate needs.
Compensation:
$40-$45 per hour, commensurate with experience
Start Date:
ASAP
Requirements
Maintain a smoke-free environment
Maintain a fragrance-free environment
Must be authorized to work in the United States
Reliable personal transportation required; mileage reimbursement provided for personal vehicle use while working and family vehicle available for child-related transportation and errands
Ability to lift up to 50 pounds regularly throughout the workday
Comfort around water and pool environments required; pool safety awareness with young children present is essential
CPR and First Aid certification required ;(or willingness to obtain upon hire)
Fluency in Spanish highly preferred for smooth communication with bilingual family
About Our Family
We are a warm, hard-working, and active household in Miami with three young children and a full life to match. Both parents carry demanding schedules — one is an entrepreneur running multiple businesses, the other works in media with very early morning hours and occasional travel. We are a bilingual, multigenerational household, and Spanish fluency would make this role significantly smoother for everyone involved.
Our home is lively, structured, and intentional. We already have a great team in place, including regular cleaners, a laundry specialist, landscapers, pool service, and additional staff who help support our home and businesses. We are also grateful to have family involved to help with our children daily. Dinners at our house are open to everyone, and we often have a full table. We’re looking for someone who can step in, work alongside our existing team, and help us stay organized and keep everything running smoothly as our family’s needs continue to grow.
We value efficiency, structure, and people who genuinely see what needs to be done and handle it. With multiple projects often underway at the house, we need a partner we can trust to ensure that work is being done to our standards and with our family's goals in mind. The right person will come in, assess how things are running, and help us keep things on track and operate at a higher level.
Who You Are / What We're Looking For
Solutions-oriented self-starter:
You approach challenges with two or three thoughtful options and a clear recommendation — not just a question — and confidently move work forward.
Proactive and highly organized:
You think ahead, notice the details others may overlook, and build practical systems that create lasting efficiency throughout the household.
Gritty and resourceful:
You know when to roll up your sleeves and handle something directly, when to outsource, and how to hold contractors and vendors accountable for following through.
Warm and comfortable with children:
You genuinely enjoy being around young children and can step in confidently as backup, providing hands-on support throughout the day when needed without serving as the primary caregiver.
Collaborative team player:
You work well alongside household employees and extended family members who are regularly present and involved in supporting the children and family.
Growth-minded:
You understand that trust and autonomy are built over time. You are comfortable initially bringing ideas, options, and recommendations to the team for alignment, then gradually taking full ownership as you learn the household’s preferences and rhythms.
Open and proactive communicator:
You handle feedback well and would rather over-communicate than leave others in the dark.
Tech-savvy:
You are comfortable using household management apps, digital tools, and smart home systems to keep everything organized and running smoothly.
Spanish-speaking:
Spanish fluency is strongly preferred and would be especially helpful when communicating with family members, household staff, and vendors.
Key Responsibilities
Household Organization & Maintenance
Build and maintain household organization systems across all areas of the home, with a strong focus on creating efficiency and structure that lasts
Perform daily resets: tidying surfaces, dishes, and high-traffic areas, keeping the home ready for cleaners
Manage seasonal swaps of clothing, bedding, and décor, with particular attention to kids' rotating wardrobe needs
Oversee proactive home maintenance tasks: replacing air filters monthly, checking home systems, swapping batteries, bulbs, and smoke detector units on schedule
Coordinate and prepare for family guests, events, and holidays
Manage travel organization for family trips, including compiling travel documents, verifying TSA Precheck status, tracking advantage numbers, organizing IDs, and assisting with packing and unpacking
Conduct occasional check-ins at a secondary property approximately two miles away (in-law apartment) to confirm home systems are functioning properly
Inventory & Errands
Maintain running household supply lists (shared with family) and manage restocking of pantry, fridge, and household essentials, ensuring necessities are always in stock
Handle all household orders and subscriptions, including Costco via Instacart and other online retailers
Manage mail and package handling with discretion; coordinate with the executive assistant on business correspondence
Handle returns, occasional gift shopping, donation drop-off coordination, and other miscellaneous errands as needed
Break down boxes and maintain storage areas
Meal Support
Meal prep and planning support duties could increase as the scope of the role expands over time. Initial meal responsibilities will be secondary, as-needed support for the family member who manages most meal needs.
Collaborate with family support on planning preparing meals for 7+ people with an emphasis on clean, healthy eating (as time allows)
Assist family support with preparing school lunches, family lunches, and batch or fresh breakfast options
Manage grocery sourcing across multiple vendors: Costco via Instacart, in-store shopping for quality-sensitive items, bi-weekly orders from Dutch Meadows (eggs, raw dairy, meats), and weekly orders from Hubbard's farm store
Wash, prep, and cut produce for easy snacks and meal components
Maintain a clean and well-organized kitchen throughout the day
Vendor & Property Oversight
Serve as the primary point of contact for contractors, cleaners, landscapers, and service providers — managing scheduling, follow-up, and accountability
Research and coordinate repairs; gather 2–3 competitive quotes and make informed recommendations
Manage and hold vendors accountable to standards for schedule and quality of work
Oversee ongoing landscaping, pool service, and seasonal property maintenance
Monitor and manage home systems including HVAC, security, and pool — flagging issues proactively and coordinating resolution
Family Support & Child Assistance
Assist with school and activity preparation: packing backpacks, organizing clothing, and prepping snacks
Provide backup childcare and engaging supervision as needed
Assist with transporting children once trust is established
Support the household's afternoon routines and child-related logistics as needed
Laundry & Linens
Collaborate with the dedicated laundry specialist, picking up where her coverage ends to ensure all laundry is fully washed, folded, and organized
Handle linen rotation and maintain well-stocked, tidy laundry areas
Assist with garment care and steaming as needed
Vehicle Upkeep
Coordinate family vehicle maintenance scheduling, registration tracking, and insurance documentation
Arrange weekly auto detailing and handle fueling and organization as needed
Deep Cleaning & Special Projects
Oversee or execute occasional deep cleaning tasks: fridge, oven, baseboards, and similar areas — either directly or by coordinating with the cleaning team or outsourcing where appropriate/most efficient
Proactively tackle and maintain ongoing organizational projects throughout the home, including toys, gear, and storage spaces
Lead the garage refresh and organization as a priority project
Clean and maintain air purifiers, humidifiers, and dehumidifiers on a regular schedule
Administrative & Personal Assistant Support
Support travel planning and logistics coordination
Assist with household calendar management and scheduling
Track receipts and support budget management for employee expenses and household projects
Coordinate appointments and events as needed for the home and family
How to Apply
Please submit:
A short introduction letter
An updated resume
Three professional references with contact information
Note:
This role requires a background check and a signed Non-Disclosure Agreement.
When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry, you can unsubscribe at any time if it's not for you.